On a related note, looking for the simplest way to share available dates to a venue using an export. I already added a category for available dates and added the dates we were not booked and or someone was unavailable. So now I can filter on available dates through the "Available" category, but it includes a bunch of extra stuff i don't need or want to send to a venue. Just want to send these dates are available full stop. Any suggestions on how to remove the extra fields from the export, similar to how you can in a shared set list?
On the Schedule > Events list, you can select your Available category before clicking Export.
I have used that, but the format is not very effective for sharing with a venue for available dates. I typically end up pulling into an excel file to filter, format, clean up everything before sending to a venue. Was looking for a way to filter events on a category (i.e. "Available Dates"), and then share one or more fields of the event in a simple list via PDF, similar to how you share a set list and send via pdf.
That would greatly streamline sharing dates with venues, especially when being asked for them ad-hoc.
As always, thanks for the help and the great app!
How many available dates are you looking at sending? I typically wouldn't send more than about a half dozen dates at a time in this situation. I can't think of a technical solution that would be faster than just looking at the calendar and writing the dates I want to share into an email message to the venue.
(In my experience, it's almost always the venue sending me their available dates, not me sending them my available dates.)
A couple of situations where I send more than just a few dates. 1, when working with an existing venue to book the next year's shows, they typically who ask "send me your available dates for next year", in which case today, I have to dump all available dates (have a category setup for tracking available dates as we only play weekends) into a csv export then organize them into something readable. The 2nd is when I am reaching out for the first time to a new venue I like to send available dates, typically the next 2 - 3 months, so if that they have had a recent cancellation they don't have to go anywhere or reply to see if we are free that date.
I typically send something like below, but anything that allowed me to a pick a range of dates for a specific category and export that in list would be a great start. IF I could select only the fields I wanted included in the list that would be even better, as I want to keep it simple for easy review (title and dates only, typically).
Thanks!
November 2026
Fri 27 • Sat 28 • Sun 29
December 2026
Fri 11 • Sat 12
January 2027
Fri 22 • Sat 23 • Sun 24
Fri 29 • Sat 30 • Sun 31
February 2027
Fri 5 • Sat 6 • Sun 7
Fri 12 • Sat 13 • Sun 14
I can put this on my wish list, but I think what you're doing here with your "available" events and the export format you're looking for are too specific to be of widespread use.
Can give your export file to an AI tool and ask it to reformat it for you?
Completely understand if my use case is not impactful enough to others to make it onto your backlog, just sharing what would be beneficial to how I use the app, and if it happens to make sense to drive an update, great. If not, no worries, and I appreciate the thoughtful responses. My current approach does use ChatGPT, where I export events, upload to ChatGPT and tell it to pick only a certain category freom current date to end date, and to make it a user friendly, readable format. Not a big deal when I am sitting in front of a PC, but starts to get a bit cumbersome when on the phone.
As a stop gap, is there a way export only the category and time period I have selected in my view? When I use list view, filter by "available" category, and select future dates, it filters accordingly. But when I hit export, it exports everything (all events across all categories, all dates, all fields). If I am doing something wrong in how I am filtering or using export on my part that is causing that please let me know. If I was able to share the filtered view (see image) via PDF that would be a good start
Screenshot 2026-11-10 173752.png.
As always, appreciate the great app and the exceptional support.
It looks like you need to save the filters to apply them to the export file. I'll look into whether it can use your current filters if you haven't saved them.